Almost every line in BahiQo is one of two things: You Gave, or Payment Received. If you mix them up, the outstanding looks wrong even when you remember the story correctly. This piece is only about those two actions.
The names follow the shop, not the bank. You Gave means credit went out from your side of the counter. Payment Received means money (or a payment you made) was recorded against that running total.
You Gave means credit
You Gave is the udhar line. You gave goods, or you gave money, and it is not settled yet. For a customer, that increases what they owe you — your receivable. The ledger home files that under You’ll get.
Write a short note when the line isn’t obvious. “10 bags cement” helps next month. A blank credit of 8,000 does not, once you have three similar entries.
You can also attach an invoice image or PDF. That is optional. Use it when you already raise a bill and want the khata line to match the paper the customer saw.
A customer example
A retailer takes stock worth 12,000 today and will pay later. You open that customer and record You Gave for 12,000. If they already had 3,000 pending, the outstanding becomes 15,000. You did not type 15,000 as a new total. The app added the new credit to what was already there.
Payment Received means the balance moved back
Payment Received is the settlement line. The customer paid you, or you paid a supplier. Outstanding moves the other way. On the home list, customer collections reduce You’ll get. Paying a supplier reduces You’ll give.
The payment method — cash, bank, card, or another label — is only a note on the entry. BahiQo does not send the money. If they paid to your bank account, you still record Payment Received yourself, then pick “bank” so you remember how it came in.
The same customer, later
That retailer sends 5,000. You record Payment Received for 5,000. Outstanding is 10,000. If you accidentally record this as You Gave, the app thinks you extended more credit. The number on screen will climb when it should fall. That is the usual mix-up.
Suppliers use the same two actions
For a supplier, credit-style You Gave increases what you owe them — your payable. You’ll give goes up. When you pay the supplier, Payment Received (you paid) brings that down.
Keep suppliers on the supplier list, not on the customer list, even if it is the same person in real life. One name in two roles needs two records. Otherwise one running total tries to mean both “they owe me” and “I owe them”.
Opening balance is not You Gave
If you are moving from a paper book, the amount already pending is an opening balance on the party, not your first You Gave. You Gave is for credit that happens after you start the digital khata. Putting the old total in as a new credit can be fine if you never set an opening balance — but then every future statement starts from that line, and it is easy to forget it was history, not a new sale.
Set the opening balance when you add the person. Then new You Gave lines are only new credit.
Things that throw the khata off
- Recording a collection as You Gave because “money happened”.
- Recording a supplier payment on a customer, or the other way around.
- Entering the full new outstanding as the amount, instead of only the new credit or the new payment. The amount on the entry is the event, not the closing total.
- Leaving notes empty when several credits look the same.
If a line is wrong, fix that line. Don’t add a second entry “to adjust in your head”. Two wrongs stacked still print on a statement.
What to remember
You Gave = credit went on the book. Payment Received = that book moved toward settled. The outstanding is the sum of those events (plus opening balance), not a number you invent each evening.
Once those two buttons feel boring, the rest of the app is easier. Next, see how customer and supplier ledgers stay separate, or how to share a statement when you need someone else to look at the same running total.